The first part of the project is to decide what type of EVENT meeting or SPECIAL (WEDDING) EVENT you will have. Maybe a Comic Convention,
Minimum of three (3) pages.
1) The first part of the project is to decide what type of EVENT meeting or SPECIAL (WEDDING) EVENT you will have. Maybe a Comic Convention, Space conference, Flower meeting or any other meeting you would like to have.
2) In this section you will answer the following questions: Please explain in two paragraphs:
A) What type of function? Who are the attendees who are invited? How did you select the guests and how did you communicate with them from the start? B) Develop and show a budget for the meeting/convention and explain the cost of tickets, will there be booths to rent for vendor? Will this budget be large enough to lease the facility that would hold your meeting? C) explain in one paragraph, Create dates (for the meeting) and coordinate with hotels and transportation to and from the hotel for attendees. D) Go online and research the facilities you would hold your meeting in. Write explaining in one paragraph: the place you decided to hold the meeting or conventions. List the hotels that are nearby that you would contact to arrange special pricing for your attendees. Create a “Map” (copy and paste map)
2) In this section you will in two paragraphs: Answer the following questions: A) How will you design the meeting: the meeting space’s chairs and tables usage. Will you use technology to help the attendees to navigate through the meeting or event? Do plan to have a website or phone app for the meeting? Explain how the guest will be received when arriving at the event of conference. B) Describe how the food vendors will be arranged. Explain if there will guest speakers and the scheduling of each speaker. C) Create a schedule of at least 5 speakers over a one-day event or meeting. Be sure to add the topic of their lectures and describe the staging area for the speakers. Will this be electronic or printed material? Would you include the vendors on the schedule for advertising their products and services? D) In two paragraphs Describe how you will handle security for the event and give examples.
3) Please describe how will handle issues that may arise during the event, such as, guest speakers do not show, the vendors wanted electricity and there was none supplied. give examples of possible situations. A) Describe parking and transportation needs for the attendees. B) How will you communicate with your team in the event? How will you interact with the facility’s management? C) Describe the closing of the event. Are there recyclable trash bins? Do have a way of knowing who has visited the meeting or event? Explain how you would start to close an event with speaker or other final thoughts for the guest.
4) In two paragraphs Please explain the follow-up procedures after the meeting has taken place. A) Explain how you would thank everybody for attending. Emails? Cards? telephone? B) Describe on how you would follow-up with your guest speakers and would you try to re-schedule them for another event? Describe how you would communicate with the vendors that work the event. Would you thank them and go over if they were successful? C) In two Paragraphs: Explain your thoughts on how the event went. Was it successful? Would you do the scheduling different? Was the location the best or would you try something different next time? Explain if the attendees could have been more inter-active with the meeting? Could have you used more technology?
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